But this means I still need to regularly check all 8 email account inboxes in case an important email is in there for which I have not created a rule. I know I could copy all the emails from each account email inbox to the relevant sub folder and not bother copying to the Outlook Data File Inbox first. I cannot work out how to make the VBA code select that Outlook Data File Inbox, then run all rules on just that Outlook Data File Inbox.Īgain, I believe this is necessary because if the Move rule runs from the account email inbox, that once the emails are moved from the account email inbox they are no longer available to be viewed on any other device. However, if you then go to Rules/Alert pop up and select Run Rules Now you can select the rules to run and they will run on any folder including any Outlook Data File.Įssentially, I want to automate this process of running all rules on the Outlook Data File Inbox. I'm aware that rules must be created under each account and I believe no rules can be created in any Outlook Data File folder or sub folder.

I've created for each email account a rule that all messages are copied (not moved) to that Outlook Data File Inbox. I have recreated my Thunderbird set-up by creating my folder structure under the Outlook Data File Inbox. I have the VBA routine that runs all rules in place and that works fine, I've even added the button to trigger that. The result is that apart from spam and legit emails without a rule, the inbox folder is emptied. I click a run rules button and it moves them (not copies) to the relevant sub folder. I then have a folder structure under that local folders Inbox. I copy (not move) all emails to a Local Folders Inbox. I believe that with IMAP, moving emails from the account inbox means they are no longer on the server so other devices can't see them anymore - happy to be corrected on this. I have 8 email addresses including 4 gmail addresses: all are IMAP.

I've used Thunderbird and now moving across to Outlook 2010, PC is Windows 7 Professional, 64 bit machine but I use 32 bit Office 2010.

Outlook personal folders rules if imap